Corrective Action Tracker
The Excel tracker, status codes, and closure standard that turn assigned actions into verified fixes — free with the Complete FOD Prevention Program Guide. Get the Free TrackerQuick answer: A corrective action that is assigned but not tracked is a wish, not an action. The Corrective Action Tracker gives every action visibility (who owns it and when it’s due), accountability (overdue actions are visible to leadership), and learning (verified closures are a leading indicator of program health). It is Form 06 — the one Excel workbook in the Complete FOD Prevention Program Guide toolkit, referenced in Section 32.
The Five Status Codes
| Code | Meaning | Criteria |
|---|---|---|
| OPEN | Assigned, work not yet started or in progress | Action is within its due date |
| HOLD | Blocked by a dependency outside the owner’s control | Blocker is documented; reviewed monthly; a hold past 60 days is escalated |
| DONE | Completed by the owner; verification not yet performed | Physical or procedural change is complete |
| VERIFIED | Independent verification confirms the action worked | Verification evidence is documented; action is closed |
| REOPENED | A repeat finding after closure shows the action was insufficient | Original action is re-evaluated; reviewed monthly for patterns |
The Closure Standard
“Do not close corrective actions because someone talked to the crew or issued a reminder. Close them when the source is controlled and the next walk proves it.”
An action is verified closed only when: the physical or procedural change is in place (not planned, not ordered, not “in process”); affected personnel have been informed or trained (not just emailed); at least one follow-up walk has confirmed the finding is gone; and verification is documented with verifier name, date, method, and evidence.
Escalation Path
Illustrative guidelines — adapt to your organization’s size, risk profile, and governance cadence.
- Due date approaching (within 5 days): Reminder to owner
- Overdue by 7 days: Notification to owner and supervisor
- Overdue by 14 days: Escalation to program owner; added to the monthly dashboard as overdue
- Overdue by 30 days: Escalation to leadership at the monthly review meeting — extend due date with justification, reassign owner, or escalate further